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  • City Clerk

    City of Superior
    Job Description
    The City of Superior is currently seeking applications for a City Clerk.

    CITY OF SUPERIOR: The City of Superior, Wisconsin has a population of 27,257 and covers an area of 40 square miles, including a 4400 acre municipal forest. The City sits on the shores of Lake Superior and the St. Louis River, which converge to create the nation’s largest inland port. Superior shares a border with the State of Minnesota and is part of a larger metropolitan area which includes the City of Duluth.  Life in Superior is defined by four seasons of northwoods beauty and adventure.  The City is home to a historic and thriving downtown, a public golf course and marina, 6 museums, 21 parks, and three navigable rivers. Superior is the seat of Douglas County, which is home to Amnicon and Pattison State Parks, a large county and state forest and countless outdoor adventure opportunities.

    SUPERIOR CITY GOVERNMENT: 

    The City of Superior is governed by a Mayor and a 10-member City Council.  The Mayor is the Chief Administrative Officer of the City and is elected at large to a four-year term.  City Council Members are elected from wards within the City for two-year overlapping terms.  The City Clerk is an appointed position.

    Work Location: Government Center, 1316 N. 14th Street, Superior, WI

    Hours:  Full-time; 8:00 am- 4:30 pm Monday-Friday (40 hours/week) and as otherwise needed.

    Starting Salary:  The starting salary range is approximately $74,339-$80,538 based on level of education & experience as it relates to the qualifications. Pay plan is made up of 10 wage steps.  Employee moves to the next step in the pay plan on their anniversary date of hire with the City.

    Benefits:  Health/Dental Insurance, Retirement, Life Insurance, Paid Time Off 

    DEFINITION:
    Performs responsible administrative and supervisory work in planning, organizing, coordinating and directing the activities of the City Clerk's Office.   Maintains systems and procedures for filing and retrieving official records for the City as prescribed by Wisconsin Statutes and City Ordinances. Serves as staff support to the City Council for regular, special and committee sessions. Performs other related duties as required.

    DISTINGUISHING CHARACTERISTICS:
    The Office of City Clerk involves responsibilities and duties set forth by statue 62.09 (11).  Areas of responsibility include:  1) Board of Review; 2) Elections; 3) Ordinances; 4) Taxes and financial reports;     5) Licensing and 6) Common Council staff support.  The City Clerk is not only required to attend the meetings of the Common Council but also to serve as the secretary of this body, keeping the official records of the proceedings.  The City Clerk works under the general direction of the Mayor.
     
    TYPICAL TASKS:
    1. Administers, coordinates, supervises and conducts all elections held within the City of Superior; and supervises the maintenance of voter registration lists. 
    2. Arranges for polling places, poll workers, election machines, ballots and official publications as well as, training and supervising election inspectors. 
    3. Conducts voter outreach to maintain and increase voter participation. 
    4. Provides education and support to candidates for local office, including prospective candidates. Provides education and outreach to the public in advance of nominations to inform potential candidates and electors about the election process. 
    5. Attends all Common Council and Committee of the Whole meetings and keeps a record of its proceedings as well as bringing to the attention of the Council any pending ordinances, resolutions or notices requiring action. 
    6. Prepares Common Council regular and committee meeting agendas. 
    7. Notifies or sends copies of Common Council action to all persons affected by official action of the Council. 
    8. Posts notices for public hearings and advises members of the Common Council of all regular, special and committee of the whole meetings. 
    9. Coordinates the collection, recording, and maintenance of agendas, minutes, and files for committees of the Common Council, the Police and Fire Commission, and the Civil Service Commission. 
    10. Supervises the issuance of municipal licenses, in accordance with applicable city ordinances and other regulations. 
    11.  Records all notes and bonds in appropriate books according to Wisconsin Statutes. 
    12. Schedules and coordinates the Board of Review process, accepting objection forms, scheduling hearings, and orientation of Board of Review members. 
    13. Serves as Secretary to the Board of Review and prepares annual Statement of Assessment for the State of Wisconsin. 
    14. Maintains public records and provides information to the public, civic groups, the media and other agencies on elections, assessments, ordinances, resolutions, licensing, and city codes, or refers to appropriate department. 
    15. Checks and balances tax rolls and prepares annual Statement of Taxes and Indebtedness and Tax Increment Finance Reports for the State of Wisconsin. 
    16. Administers oaths and affirmations to public officials as required by Wisconsin Statutes. 
    17.  Receives, bills, and records special assessments to be placed on tax rolls. 
    18.  Prepares certificates and documents for Municipal Bond Issues. 
    19. Acts as official keeper of the City Seal. 
    20. Develops and maintains internal controls for elections and records maintained by the City Clerk’s office.  
    21. Prepares and administers budget for City Clerk's Office and election activities. 
    22. Supervises and trains City Clerk office staff. Conducts performance evaluations, and provides leadership and direction to staff. 
    23. Oversees the codification of City Code, Building, Traffic, and Zoning Code of Ordinances. 
    24. Oversees tax exempt reporting to the State of Wisconsin. 
    25. Supplies the Mayor and Common Council with reference materials as needed. 
    26. Oversees the orientation and onboarding of new elected officials. 
    27. Participates in professional development organizations or programs to enhance abilities and networking. 
    28. Makes every effort to reduce the perception of bias; to protect the integrity and results of local, state and federal elections under their supervision. 
    29.  Performs other related duties as may be required by the Mayor or the Common Council.
    Employment Standards:

    Knowledges:
    Thorough knowledge of:
    • Functions and organization of Wisconsin municipal government;
    • Local Ordinances;
    • Procedures of the Common Council;
    • State laws governing elections, board of review, and licensing;
    • Office methods and practices.
    • Basic parliamentary procedure
     
    Ability to:
    • Prepare accurate reports of official proceedings;
    • Read, interpret and apply provisions of laws, rules and regulations;
    • Perform difficult and responsible clerical work and to keep clear and concise records and correspondence;
    • Plan, organize, and supervise the work of office staff;
    • Coordinate work on several simultaneous projects and meet strict deadlines.
    • Develop and maintain effective working relationships with employees, other City staff, the public, and the Common Council;
    • Exercise independent judgement and initiative.
    Requirements/Special Requirements:

    Training and experience:  Any combination of training and experience which would provide the required knowledges and abilities is qualifying.  A typical way to obtain these knowledges and abilities would be:

    Equivalent to an associate degree in a relevant field and demonstrated experience with the performance of difficult record-keeping tasks in a clerical/ governmental agency, and supervision of clerical and/or election staff. Experience working elections and organizing voter participation is also preferred.

    SPECIAL REQUIREMENTS:

    Bond Requirement: Must be able to obtain and maintain a bond as provided for by Wisconsin Statute.
    Oath of Office Requirement: Will be required to take an oath of office. Driver License Requirement:  Must possess valid driver's license or be able to provide suitable transportation as approved by the Mayor.
    Residency Requirement:  No residency requirement.
    Post Job Offer Medical Examination Requirement:   Must pass medical examination for occupational group and drug screen prior to hire.

    Supplemental Information:

    Bargaining Unit:  City Official/Non-Union/FLSA Exempt
    EEOC Job Category: Officials/Administrators
    Worker's Comp Code: 8810

    Occupational Grouping:  Administrative
    Contact Information

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